AI-Enhanced Information Management

Save time. Reduce errors. Make better decisions. Improve compliance. Introducing M-Files Aino, your intelligent assistant.

M-files aino

Win back lost time with cutting-edge generative AI

M-Files Aino leverages the power of generative AI to revolutionise how you interact with your organisation's information. Aino is designed to automate tasks, help you find key information rapidly, and free up your valuable time, allowing you to focus on higher-value work. Better still, unlike open-access generative AI assistants, your data and information is not shared into unsecured environments. That means your organisation's data is always kept 100% secure.

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AINO single-document search

Get instant answers from your documents

Stop wasting time manually reading through lengthy documents to find specific details. With M-Files Aino, you can interact with individual documents using natural language prompts. Aino can rapidly summarise complex documents, answer specific questions about their content, translate text, and extract key information on demand.


Instead of spending precious time manually scanning pages, Aino gives you the information you need in seconds. This accelerates document review, analysis, and comprehension significantly.


Take these examples:


  • Contract Review: Instead of reading a 50-page contract, simply ask Aino: "What are the payment terms?" or "Summarise the key obligations for [Our Company Name]". Get precise answers without the manual search.

  • Meeting Minutes Analysis: Quickly understand outcomes without reading the full transcript. Ask Aino: "What were the main action items assigned during the project sync meeting on Tuesday?" or "Who is responsible for updating the budget forecast?"

aino assisted metadata filing

File smarter, not harder

Accurate metadata is crucial for findability, workflows, and compliance in M-Files. But populating metadata manually can be tedious and prone to human error. Aino Assisted Metadata Filing radically transforms this process.


When you save a new document, Aino analyses its content and automatically suggests relevant metadata properties and values. It can identify document types, extract dates, link to customers or projects in your M-Files vault, and much more.


Aino Assisted Metadata Filing drastically reduces manual data entry during the filing process. It not only saves time but also significantly improves the quality and consistency of your metadata, making information easier for everyone to find and use later.


Take this example:  Drag an invoice into M-Files. Aino automatically reads the document and identifies it as an invoice. Aino then suggests metadata such as: Invoice Number: INV-12345, Customer: ABC Corp, Due Date: 2025-05-15, Total Amount: $5,800. You just review and click 'Create'. Easy!


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drive automation, save time

Leverage AI-generated metadata to drive automation

M-Files' revolutionary Aino Assisted Metadata Filing opens up a new world of opportunity to drive process automation for your organisation. Aino not only extracts information directly from documents such as names, dates and amounts, it can also generate more complex metadata that can be combined with M-Files automation features such as workflows.


Take this example:


  • Compensation payable for non-performance: An IT business offers a service level agreement (SLA) clause as part of its service agreement contracts. The business must provide technical support when requested by the client within an agreed timeframe or pay a financial penalty to the client as compensation.

  • Aino extracts contract obligations: Aino can identify from a contract whether an SLA terms applies, the service provision timeframe, and the applicable penalty. This information is extracted as metadata which can be used to trigger workflow automation in M-Files.

  • Aino automatically initiates workflow actions: When Aino identifies that a new contract contains an SLA clause, the document is automatically fed into an M-Files workflow and the relevant team manager receives a request to notify their support team of this new contract and the support terms for this client.

By extracting complex metadata, Aino streamlines workflows, cuts operational costs, and frees up your team for higher-value strategic tasks. Contact Innovative Content Management today to explore the vast potential of Aino-driven automation in M-Files!

aino vault-wide search

Find answers, not just documents

Sometimes the information you need isn't in a single document, but spread across many. Wouldn't it be great if you could connect something like ChatGPT to your document repository?


M-Files Aino's vault-wide search lets you ask complex questions across your entire information repository. Aino eliminates the need to manually search for, open, and read through multiple documents to piece together information. It's like having a research assistant who can instantly connect the dots across your organisation's knowledge base.

With Aino, you can pose natural language questions scoped to the entire M-Files vault, specific views (e.g., "All Proposals for Client X"), or multiple selected documents. Aino analyses the relevant content (always respecting user permissions), synthesises the information, and provides a direct answer, complete with references to the source documents.


By integrating M-Files Aino, you empower your knowledge workers to spend less time searching and managing information, and more time using it strategically to drive business value.


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cutting-edge generative ai

Take your business to the next level with M-Files Aino

Here are some common use cases:

Invoice processing

Use intelligent capture to automatically capture and extract metadata from invoices, such as vendor name, invoice number, date, amount, tax, etc. You can then use M-Files to validate, approve and pay the invoices, as well as store them in a secure and searchable repository. Reduce manual data entry, errors, costs and processing time, while improving compliance and visibility.

Customer service

Capture data automatically from customer documents, such as forms, applications, and ID cards. You can then use M-Files to store and access the documents in a unified view, regardless of where they are located. Leverage M-Files workflows to automate customer-related processes, such as onboarding, verification, and technical support. Enhance your customer experience and satisfaction, while reducing errors and delays.

Reports

Extract data from claim documents, such as forms and receipts. Use M-Files to validate, process and archive claims, as well as automate claims workflow stages, such as routing, approval, payment, and archiving. When combined with M-Files workflows, Aino can significantly speed up the claim cycle, reduce errors and costs and enhance customer satisfaction.

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Our M-Files solutions are trusted by our clients

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FAQ

Frequently Asked Questions

Some commonly asked questions about M-Files Aino

  • What are some common ways businesses use M-Files Aino?

    M-Files Aino acts as a powerful productivity multiplier for knowledge workers across various tasks. Common use cases include:  


    Rapid Document Understanding: Quickly get the gist of lengthy documents (like contracts, reports, meeting notes, or research papers) using Aino's summarisation feature, saving significant reading time.   


    Targeted Information Extraction: Instead of manually scanning documents, ask Aino direct questions to find specific details like key dates, names, financial figures, contract clauses, or assigned responsibilities within a document. 

     

    Accelerated Research & Analysis: Ask complex questions that span multiple documents or the entire vault. Aino can synthesise information to answer questions like "What's the total value of proposals sent to Client X this year?" or "Summarise key findings from all Q1 project reports."  


    Streamlined Document Filing: When saving documents, leverage Aino's assisted metadata filing to automatically suggest relevant tags (like customer name, project code, document type, key dates) based on the document's content, reducing manual effort and improving consistency.  


    Simple Calculations: Ask Aino to perform basic calculations based on figures found within a document, like summing up line items in an expense report.

  • How is M-Files Aino different from ChatGPT or other public AI tools?

    While both use large language models, M-Files Aino is fundamentally different:


    Contextual & Grounded: Aino operates only within your M-Files environment, using your organisation's documents and data as its knowledge base. Its answers are grounded in your specific content, avoiding the generic responses or "hallucinations" sometimes seen in public, open-access AI.


    Secure: Your data (documents, metadata, prompts) stays within the secure M-Files ecosystem. It is never shared externally or used to train AI models for other organisations. Public AI tools often use user inputs for broader model training.


    Permission Aware: Aino strictly respects existing M-Files user permissions. It will only access and provide information from documents that the specific user is authorised to see.

  • How does M-Files Aino compare to Microsoft 365 Copilot?

    M-Files Aino and Microsoft 365 Copilot are complementary AI assistants designed for different primary ecosystems:


    Aino extends M-Files: Its core function is to leverage the power of AI within the M-Files platform, enhancing document management, metadata, workflows, and information discovery within your M-Files vault.


    Copilot extends Microsoft 365: Copilot primarily works across Microsoft 365 applications like Teams, Outlook, Word, and Excel, using data within that ecosystem.


    Integration: M-Files offers a Connector for Copilot. This allows Copilot to securely access and utilize information stored within M-Files, giving users a more comprehensive AI experience across both platforms while respecting M-Files security.

  • Is M-Files Aino secure? How is my data protected?

    Yes, security and data privacy are core to M-Files Aino. Key protections include:


    Permissions Enforcement: Aino adheres strictly to your established M-Files access controls. Users can only query information they already have permission to view.


    Data Confidentiality: Your documents, metadata, and conversations with Aino are not shared with external services or used to train AI models for other customers.


    Encryption: All requests to Aino are securely encrypted.


    Secure Hosting: Aino services are hosted within the secure M-Files Cloud infrastructure.


    Data Isolation: M-Files maintains virtual separation of all customer data processed by Aino.

  • How do I get M-Files Aino? Is it included in my subscription?

    M-Files Aino capabilities are included as part of the M-Files Business Platform edition subscription. If you are on a different M-Files subscription tier, you may need to upgrade to the Business Platform edition to access Aino features. Specific features like vault-wide semantic search might require additional configuration or add-ons. Please contact Innovative Content Management to discuss your specific subscription and enabling Aino.